Effective Date: 10th August 2025
Last Updated: 10th August 2025

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Toby Lidstone Photography ("we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This policy outlines how we collect, use, and protect your data in accordance with the UK GDPR and the Data Protection Act 2018.

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1. Who we are

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Business Name: Toby Lidstone Photography
Owner: Toby Lidstone
Business Address: 14 Hollyhock Way, Paignton, South Devon, TQ4 7FN
Email: info@tobylidstonephotography.co.uk
Phone: 07474 415576
Website: www.tobylidstonephotography.co.uk

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2. What personal data we collect

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We may collect and process the following types of personal information:

• Contact Information: name, email address, phone number, and postal address

• Booking Details: dates, locations, and descriptions of events or sessions

• Image Data: photographs where individuals are identifiable

• Payment Information: billing details (processed securely via third-party platforms)

• Website Usage Data: IP addresses, browser types, and interactions via cookies or analytics tools (e.g. Google Analytics)

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3. How we collect data

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We collect data when you:

• Contact us via our website, email, or phone

• Book or inquire about our photography services

• Interact with our website or social media channels

• Provide consent for the use of your images in marketing

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4. How and why we use your data

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We use your personal data to:

• Respond to inquiries and manage bookings

• Fulfill our contract with you (e.g. capture and deliver images)

• Process payments and manage invoices

• Maintain backups of your photos

• Improve website performance and user experience

• Share images with your consent for portfolio and promotional use

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5. Legal basis for processing

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We process your data under one or more of the following legal bases:

• Consent: for marketing, use of your images, or newsletter subscriptions

• Contract: when you book photography services with us

• Legal obligation: to comply with tax or regulatory requirements

• Legitimate interest: to operate and improve our business

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6. How your data is stored and protected

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We implement industry-standard security measures, including:

• Password-protected devices and backups

• Encrypted data transfers (e.g. SSL-secured website)

• Secure online galleries with restricted access

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Despite best efforts, no data transmission over the internet is completely secure. We cannot guarantee the absolute security of your data, but we follow appropriate procedures to minimise risk.

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7. Data sharing

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We do not sell or rent your personal data. We may share information with trusted third parties only when necessary to provide services, including:

• Online gallery platforms (e.g. Pixieset or similar)

• Print labs or delivery services

• Payment processors (e.g. Stripe or PayPal)

• Website or IT service providers

• HMRC or legal authorities if required by law

All third-party providers are required to maintain GDPR-compliant data protection standards.

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8. How long we keep your data

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We retain:

• Client records: for up to 7 years (for tax and contractual purposes)

• Photographs: for a minimum of 2 years, and often longer, unless otherwise requested

• Email communications: for 3–5 years, unless you request deletion sooner

You may request deletion of your personal data at any time, subject to legal obligations.

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9. Your rights

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Under UK GDPR, you have the right to:

• Access your data

• Correct inaccurate or outdated data

• Request deletion (“right to be forgotten”)

• Restrict or object to processing

• Data portability

• Withdraw consent at any time

• File a complaint with the Information Commissioner’s Office (ICO):
  https://ico.org.uk

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To exercise any of these rights, please contact us at info@tobylidstonephotography.co.uk.

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10. Use of cookies

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We use cookies to enhance your browsing experience and gather anonymized site usage statistics. You may disable cookies in your browser settings, although this may affect functionality.

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11. Image use and marketing

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We may showcase your images on our website or social media only if you have provided explicit consent, which you may withdraw at any time.

Client galleries are private and accessible only to you (and any guests you authorize).

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12. Changes to this policy

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We may occasionally update this Privacy Policy. Changes will be posted on this page with an updated “Last Updated” date. You are encouraged to review the policy periodically.

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13. Contact us

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For questions, complaints, or data requests, please contact:

Toby Lidstone
📍 14 Hollyhock Way, Paignton, South Devon, TQ4 7FN
📧 info@tobylidstonephotography.co.uk
📞 07474 415576